Letters to Professors

Once your registration has been finalized, you should request a packet of what we call “letters to professors.”  These letters perform the role of disclosure: they notify your professors that you are registered with Disability Support Services and that you are entitled to the accommodations for which DSS has deemed you eligible.

Your professors are not under any obligation to meet a request for accommodations without first receiving a letter from DSS.

Request a Letters to Professors Packet for the Semester

Our policy is that you place a request for a letters to professors packet at the start of each semester. 

Since your professors will likely change from term to term, it is necessary that new, current letters be printed for each semester of your academic career. 

When your packet is prepared, you will be notified by email at your GW email account that your letters are ready for pickup at the DSS office.  This process takes approximately 48 hours in total, so please be mindful of your own deadlines when placing your requests.

Letters to Professors for Online Courses

If your entire course curriculum is being held online, complete the letter to professor request form, inidcating that you are an online student. In addition, specify that you would like only one letter prepared for you. When receiving your request, DSS will send you an electronic copy of your letter that you will distribute to each of your professors.

Confidentiality and Self-Advocacy

Though these letters do reveal your DSS registration, they still protect the confidentiality of your documentation and your specific disability status.  Only in select circumstances—and only with your approval—will DSS reveal any confidential information to faculty or any other parties. 

Therefore, we encourage you to think of these letters as a kind of self-advocacy.  By distributing your letters to your professors, you are advocating for the implementation of the accommodations that facilitate your work at the university. 

At the same time, we expect that you will respect your professors’ schedules and will distribute these letters as soon as you receive them.  If you need further assistance with disclosing your DSS registration, please schedule an appointment with our Academic Skills Assistance team.