Letters to Professors

Once your registration has been finalized, you should request a digital letter of what we call “letters to professors.”  This letter performs the role of disclosure: they notify your professors that you are registered with Disability Support Services and that you are entitled to the accommodations for which DSS has deemed you eligible.

Your professors are not under any obligation to meet a request for accommodations without first receiving a letter from DSS.

Request a Digital Letter to Professors for the Semester

Our policy is that you place a request for a digital letter to professors at the start of each semester. It can take up to 48 business hours for you to receive your letter in PDF format, we appreciate your patience.

Since your professors will likely change from term to term, it is necessary that a new and current digital letter be used for each semester of your academic career. 

Once your digital letter is prepared, you will be emailed a copy at your GW email account.  This process takes approximately 48 hours in total, so please be mindful of your own deadlines when placing your requests.

Letters to Professors for Online Courses

If your entire course curriculum is being held online, complete the digital letter to professor request form, indicating that you are an online student. When receiving your request, DSS will send your digital letter to professors to distribute to your professors.

Confidentiality and Self-Advocacy

Though your letter does reveal your DSS registration, it still protects the confidentiality of your documentation and your specific disability status.  Only in select circumstances—and only with your approval—will DSS reveal any confidential information to faculty or any other parties. 

Therefore, we encourage you to think of this letter as a kind of self-advocacy.  By providing your letter to your professors, you are advocating for the implementation of the accommodations that facilitate your work at the university. 

At the same time, we expect that you will respect your professors’ schedules and will provide your letter as soon as you receive it.  If you need further assistance with disclosing your DSS registration, please contact the Office of Disability Support Services.