In order to offer DSS and your professors the appropriate amount of time to coordinate your exam accommodations, you must submit your test proctoring requests no later than seven days in advance of the exam date. The following steps help to ensure the smoothest process for the student, the professor and our test proctoring team.
Steps to Submit Your Requests
2. Check to make sure your name and email are entered correctly and fill in the required fields, including information about yourself, your professor and your exam.
3. When indicating the start and end time under the "Course Information" category, please include the times for the class as listed on the university schedule.
4. The "Test Information" section requires you to indicate when you will sit for your exam at DSS. The start time for your exam should match the start time for the class in question, and the test date should fall on a day when your class meets. In rare cases, your test information will not directly correspond with the course information. The two instances in which we will allow for this discrepancy are if you:
- Must begin an exam early to avoid creating an extended time conflict with another class (or another exam)
- Must begin your exam early so that it concludes during the DSS test proctoring hours (Monday through Friday 8:30 am - 5:30 pm, Midterms/Finals 8:30 am - 6:30 pm)
5. Under "Accommodations Required," check only the accommodations for which you have been approved. We will cross check your requests for accommodations with our records. Requests for unapproved accommodations could result in loss of access to DSS test proctoring services, academic integrity charges, or both.
6. We highly recommend completing the "Note to Professor" field as a general courtesy and as a reminder of your DSS registration. This field is also the place where you can remind your professor to notify us of any unique exam instructions (e.g. notes are allowed, a calculator is allowed, exam is open book, etc.).
7. The required checkbox at the bottom of the form certifies that you have distributed your Letters to Professors packet and that you have discussed with your professors your approved accommodations and a plan for activating those accommodations in each of your classes. It also certifies your compliance with GW’s Code of Academic Integrity.
8. Choose "Submit Request" to proceed to a review screen that will list all of the details that you have entered. Double-check all of the information for accuracy; choose "Edit Test Proctoring Request" to make any changes.
9. Once you have verified your exam details on the review screen, choose "Submit Test Proctoring Request" to complete this process.
10. Email confirmations are sent promptly to your GW email address after requests are made. Please save and print a copy of this confirmation for your records. Your professor will also receive an email notification of your request and will either approve or deny the request, or possibly alter it (e.g. approve the use of a calculator) to make it more precise.
You will receive an email if your request is approved, denied or altered. Contact your professor if you have any questions or concerns about your test proctoring request.
Actions to Take if Seven-Day Request Deadline is Missed
We recognize that mistakes and miscalculations are inevitable, but we must adhere to a consistent, smooth scheduling process for the benefit of all the students and professors who coordinate exams with our office.
If you forget to submit a test proctoring request by the seven-day deadline, send an email to [email protected] that indicates:
- The reason your request is late
- Identifying information for you, the course, and the professor
We will make decisions about any exceptions to the seven-day deadline on a case-by-case basis.